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Administrative procedures for master's students

In this space, you will find all the information you need to carry out any administrative procedure related to your master's studies at URV. The procedures are organised by topic to make them easier to find and access.

Before you start, you can consult the general guidelines to understand the requirements, deadlines and how to submit your applications.

Contact secretariats center or campus

General considerations

The specific procedures and application forms that students must follow for each process are published on this URV website.

For administrative procedures affecting interuniversity bachelor's and master's degrees, the specific procedures will follow what is established in the verification report or what is agreed upon by the participating universities.

For procedures involving students who are assigned an enrolment date after the deadline established at URV, the application periods will be adjusted accordingly. In any case, they must end no later than the final deadline for new admissions assignments approved by the Catalan university system.

Until 31 October, the academic offices may regularise student records involving the issuance of academic reports, such as resuming studies, academic transfers, adaptations, credit recognitions, etc.

Presentation of applications

Templates of the applications are available on the website. An explanation is given on how each application is to be presented and in which cases the document needs to be registered.

Applications must be submitted online via the online administrative procedures on the URV'S intranet:

  • Access via the online procedures on the URV's Intranet.
  • If you cannot access the URV's online procedures on the intranet, you can present your documentation to the URV's electronic registry. Click on the following link: Registre General de la URV, then click on "Accés al registre electrònic" and then click on "Instància genèrica" to upload your documentation.

If an application is to be presented in person, it can be done by:

The individual in question must also provide proof of their identity (identity card, passport, driving license or university card).

Others ways of presenting documentation at the URV, along with the relevant laws and deadlines:

Applications must be presented within the periods established in the timetable of administrative procedures that is approved each year in the registration regulations. These periods are published online under each procedure.

  • By ordinary post. If the documentation is sent by certified delivery, it must be presented at the corresponding post office in accordance with article 31 of Royal Decree 1829/1999, of 3 December, in an open envelope so that the application addressed to the University can be dated and stamped before being certified. If the application is not dated and stamped by the post office, the date on which it arrives at the General Registry of the University will be regarded as the date of presentation.
  • At the registry of a national public administration or autonomous region of Spain. Applications may not be presented at the registry of a local public administration.
  • At the diplomatic representations or the consular offices of the Spanish state abroad.

Applications must be presented within the periods established in the timetable of administrative procedures that is approved each year in the registration regulations. These periods are published online under each procedure.

Online procedures/email

The URV offers the possibility of carrying out certain procedures online.

However, you should be aware that to carry out procedures online you must have a URV email account.

During their time at the URV, all students are assigned a URV email account with the format name.surname@estudiants.urv.cat and this email address is used for all communications between the URV and the student, including online procedures.

This email address ceases to function two years after the last year in which the student has registered at the URV. From that moment, the URV instead uses the email address that appears in the student's records.

In some instances a student may not have a URV email address and has not provided any personal email address. If such students wish to carry out online procedures they must contact the secretary's office of their faculty/school to request that an email address be added to their records so they can carry out the desired procedures.

Calculation of deadlines

Unless specifically stated otherwise, any reference to days means business calendar days.

If the last day of the period coincides with a Saturday or Sunday, the deadline will be put back to the following Monday.

Except for the deadlines established, these regulations do not consider the month of August to be a working month.

Resolution

A resolution regarding an application will be communicated:

  • Whenever possible at the moment the application is made or, at the latest, five days after the student has made the application and presented all the documentation, if appropriate.
  • At the latest, within the period established by law: 3 months.

Notification

For certain procedures, the university prefers to communicate resolutions by email.

However, if necessary, the university may communicate them by:

  • Certified post to the address indicated on the official application and with acknowledgement of receipt.
  • Informing the student that they can come and collect the notification in person and sign an acknowledgement of receipt.
  • Courier, which the student is responsible for organizing and paying for. The courier must present the corresponding authorization from the student.

All emails between the URV administration and the student must be via the student's URV email address.

Once the student has completed their course, email communication may be via the student's personal email address provided that the student has given consent for this.

Appealing against a resolution

Students who have an application rejected or who do not agree with a resolution may file an appeal.

An administrative appeal is the procedure that allows a student to request that the URV annuls or reforms an administrative resolution. These appeals are regulated by Law 39/2015 of 1 October, of the common administrative procedure from public administrations.

All resolutions must clearly state this right, the type of appeal which is possible and the date by which it has to be presented.

Issuance of accrediting documents

In accordance with the URV's decree on fees, students must pay a fee for the issuance of official certificates regarding their academic or financial record or courses that they are currently following or have completed. This does not apply to the provisional degree certificate, for which there is no charge. When the application is presented, students will be issued an invoice that must be paid either by card or in cash at one of the collaborating banks.

No charge is applied for the issuance of the student's registration document or for an academic transcript if this intended for certain purposes (transfer of record, collaboration grants, etc.).

Documents with a Secure Verification Code (CVS) or which are digitally signed will be sent to students per email.

Documents without a CVS or a digital signature may be collected by:

If there are any differences between translations, the Catalan version prevails.