Changes to identifying and personal details on record

The interested party or the authorized person on presentation of the necessary identification.

The application can also be submitted via the online administrative procedures on the URV's intranet or the URV online registry.

• As soon as students detect any mistakes in the identifying and/or personal details on their records.

• If students can demonstrate that they need the details from another document to show on their records.

• If students need to change their contact details in their academic record (postal address, email, etc.)

• The student uses their URV username and password to access intranet - online procedures - Change bank details.
• If the student does not have access to the intranet, they may submit the application to the URV registry by attaching this form (check the guide to submitting documents via the electronic registry).
• By presenting the following documentation:

Students must present the following documentation:

• Identity document:
  • Students with Spanish nationality: do not need to provide their identity document because the URV will confirm their identity with the corresponding administration.

  • Foreign students from another EU member state: must provide the original and photocopy, or a certified photocopy, of their valid (unexpired) national identity card, passport or Spanish foreigner's residence document (NIE)*.
     * If a Spanish foreigner's residence document (NIE) is used, it must be accompanied by the student's national identity document or passport from their country of origin, which must show a photo of the student and must not have expired.

  • Foreign students from countries outside the EU: must provide the original and photocopy, or certificate photocopy, of their valid (unexpired) passport or Spanish foreigner's residence card (TIE).
  • If the student is eligible for any type of exemption (large family, etc.), they should also submit photocopies of the documentation that proves this.

Application for this procedure has no cost.

• For identifying details, the document which must appear on the record is:

  • Identity card: Spanish students

  • Passport or NIE: foreign students

• Foreign students must use their Spanish resident's card numbers if they are required to make any payments. (In all cases, one the fees for the issuance of the certificate have been paid, the Secretary's Office will use the passport number for the degree certificate and the European Supplement.)

Head of the Secretariat.

When the application is made, or at the most during the following five working days.

• Once the application has been considered, the new details will be added to the system and the erroneous details will be removed and the student will be informed by email.

• The changes will be visible on the personal details record, which means that it is not necessary to send a separate explicit notification to the individual (the personal details record can be consulted on the intranet).
• If the changes cannot be made, the individual concerned will be notified.

• In cases where students request amendments to spelling mistakes in their names, the new versions of their names will be those that appear on their identity documents.

• If the authorised change affects the student identifier (for example, DNI or NIE number), from that moment on the student will have to use the new identifier in order to access the URV digital services. However, in the case of a student who has initiated an administrative procedure using the identifier to be replaced (scholarship application, university pre-enrolment, etc.) and whose application is pending final resolution, this data may not be modified until the procedure has been completed.

None.

• If any differences are observed between the personal details entered into the record during automatic processes and those that appear on the official identity document, the Secretary's Office of the Faculty/School will make the necessary changes and inform the student.

• If the student has a record at more than one Faculty/School, the Secretary's Offices will inform each other of the changes made.