Duration of study programme: Temporary leave of absence for personal reasons

The doctoral student or authorized persons on presentation of the necessary identification.

Through the online administrative procedures on the Intranet of the URV.

Students who do not have access to the online procedures can submit their applications to the online registry of the Universitat Rovira i Virgili University or to any of its auxiliary registries.

• At any time.
• The duration of the period of temporary withdrawal will be one academic year (1 October to 1 October of the following year).
• Applications submitted when the student has received a pass mark for the current academic year will be applied to the next academic year.
• If the doctoral student’s grade for the 2024-25 academic year is not available, they may choose which academic year the application should be applied to (current academic year or next academic year).

Students must present:

• Application form addressed to the chair of the academic committee of the doctoral programme.

This procedure has no cost; however, before your voluntary leave can be entered into your record, you must first be registered.

During the period that doctoral students are on temporary leave:

• They must register.
• The temporary leave may be extended for a maximum of one additional academic year.
• The calculation of the maximum duration of the study programme is interrupted.
• The duration of the academic course is from October 1st to October 1st of the following year.
• During the temporary leave of absence, students may still put themselves forward for assessment and the evaluation criteria may be adapted on the basis of their current situation. If, despite the adaptation of the evaluation criteria, the student is unable attend assessment, they will be given the grade of Absent due to temporary leave of absence".
• New doctoral candidates cannot request voluntary withdrawal for personal interest as they have no previous qualifications.
• The doctoral candidate must maintain the administrative bond with the URV through annual enrollment until the moment they submit their doctoral thesis and defend it.

The Campus Secretariat will process their application with the corresponding academic committee.

The academic committee of the doctoral programme. In the event of an unfavourable resolution for technical reasons, the corresponding technical body, as delegated by the Academic Committee, will decide.

When required.

The academic committee must sign the document electronically and send it by email to the Academic Management Secretariat of the Campus/Centre, which will update the data in the record and transfer the corresponding resolution, through electronic notification, to the interested party. It will also send a copy of this resolution to the Doctoral School, to the secretariat of the corresponding department, and to the coordination of the doctoral program.