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URV

FAQ MOBILITY


Frequent questions for international students, in the situation of global health alert due to COVID-19

For URV outgoing students:

For URV outgoing staff:

- Academic year 2019-2020

- Academic year 2020-2021

General questions

For URV incoming students:

For URV incoming staff:

- Current incoming students (a.y. 2019-2020)

- Future incoming students (a.y. 2020-2021)

General questions

OFFICIAL INFORMATION

For URV outgoing students:

Academic year 2019-2020

  • I am a URV outgoing in an exchange period. What should I do? 

You must follow the instructions of your host university. The majority of universities have enabled some tools to continue with the academic activity in an online mode. 

  • Now I am outside Spain. I can return to Spain and continue the exchange stay by means of the online classes that my host university offers. What should I do? 

You must follow the instructions of the health authorities of your host country and the guidelines of your host university. 

In case you have not done it yet, please contact the Spanish Embassy or Consulate in your host country to inform them about your exchange stay (place, date and end of the stay) and situation. 

If you are coming back to Spain but you are following the online classes and activities of your host university and, at the end of the semester, you will obtain the evaluation of your subjects, then the whole period will be considered a mobility exchange, with the corresponding economic consequences about the economic aid related to your stay, if any. 

Likewise, when you come back we recommend you to keep the flight/train/etc. ticket, in case it was needed that you provide it later, as an evidence of your stay. 

And please inform your mobility coordinator and the International Center about it. 

  • What will happen if I end my mobility period before the end of the scheduled period? Will my exchange stay be acknowledged by URV? 

If you cancel your exchange and you come back to Spain, and then you engage the URV classes, your exchange stay cannot be recognised. 

Likewise, the Erasmus+ grant awarded will be reduced according to the length of your stay. The International Center will notice you if this is the case.

If you come back to Spain, but you continue from here with the online classes of your host university and you obtain at the end of the semester the corresponding evaluation of your subjects and you pass them, then your exchange stay will be recognised in your academic records by URV. And also your grant will be awarded by all this period.

  • If I wanted to come back now, will I be able to postpone the remaining period of my exchange? 

If you were doing an academic exchange outside Spain and you come back now, you will not be able to postpone the remaining period of your mobility, as the semester is very advanced now. 

You should then consider as the best option to come back and follow with the online classes and activities of your foreign host school in order to be able to end your mobility successfully. 

If you were doing an internship stay, please ask your URV school/faculty if that internship could be reduced (and then your return date would be considered the end date of your internship), or if there is any option to do online the remaining period, or if it could be performed later (after agreeing about it with the host company). 

  • Which would be the economic consequences if I came back before my foreseen theoretical end stay of my exchange period? 

It will depend on the kind of your exchange, on the length of the performed period abroad and also if, after coming back, you continue or not with the online classes and activities of your host university. 

If you are an Erasmus+ student (for studies or traineeships) and you have engaged the URV activity after your return, by withdrawing to your exchange, then you will have to ask your return to be considered as a "force majeure" case, and then you should see what would be the amount to be refunded, from the already received amounts of your scholarships. 

If you had come back, but you are following online the classes and activities of your host university, then your period abroad plus the one in which you are following the classes here will be considered your whole exchange period. 

Please remember that in any case you should submit the corresponding certificate of stay to justify it. Likewise, we recommend you to keep the flight ticked, in case it was necessary to submit it later on. 

  • I was doing an exchange internship stay in a company and I had already initiated it. What should I do? 

You must follow the instructions of the health authorities of your host country and the guidelines of your host university. 

In case you have not done it yet, please contact the Spanish Embassy or Consulate in your host country to inform them about your exchange stay (place, date and end of the stay) and situation. 

  • I am an URV exchange student but I had not started the foreseen mobility yet. What should I do? 

If you are an Erasmus+ student and you had not started yet your exchange stay (and now it will not be possible to do it), but you had already done some payments  (travel, accommodation, insurance,  etc.), please keep the proofs or receipts of the expenses, in order to submit them in case that there could be some refund, if the Erasmus+ National Agency ("SEPIE") gave the corresponding instructions to the Universities.  (At this moment there are not instructions about it. In case that in the future there were some about it, from the University we would inform you about the procedure to obtain the grants in causes of "force majeure"). 

The reimbursement of these expenses is not guaranteed, even if the expenses of the cancelled exchanges or of the ones that have been performed until now but without the possibility of ending them could be justified as a force majeure. The expenses could not surpass in any case the amount stated in your financial agreement. 

If you want to withdraw to your outgoing mobility, you have to inform the International Center, and submit your formal withdraw.

  • Does the mobility insurance cover me as a URV student in case of get the COVID-19? 

Yes, if you need any medical assitance abroad you can use your insurance policy. Please, contact the company ERGO at +34 91 344 11 55. This is a 24/7 phone number for emergency. 

  • If I would like to come back before the end of the exchange, can this new flight ticket be covered by the URV insurance policy? 

No, the URV insurance does not cover the cost of the flight ticket for anticipated return, as a consequence of the actual situation due to the COVID-19 pandemic. 

  • If I would like to extend my exchange stay. What should I do? 

Academically please inform your mobility coordinator and administratively, please inform the International Center, and make the corresponding procedure of extension of your stay. 

For the insurance, the International Center will manage your policy extension  

Academic year 2020-2021

  • Puc realitzar la meva estada de mobilitat al primer semestre del curs 2020/21? 

Sí, si la institució de destí ho permet i no ens informa del contrari. Us mantenim informats sobre les decisions de les universitats de destí. 

  • En el cas que no sigui possible realitzar la meva estada de mobilitat al primer semestre del curs 2020/21, la puc postposar per al segon semestre? 

Sí, sempre i quan tinguis la confirmació de la universitat de destí i del teu coordinador de mobilitat de la URV. Cal informar d’aquest canvi al Centre Internacional per tal que es pugui avisar a la institució d’acollida amb temps.

  • En el cas que no sigui possible realitzar la meva estada de mobilitat durant el curs 2020/21, la puc postposar per al curs 2021/22 sense haver de participar de nou al procés de selecció de la convocatòria de mobilitat? 

No hi ha una decisión encara sobre aquest assumpte. La voluntat és seguir donant la possibilitat a tots els estudiants de gaudir d’aquesta experiència i s’està buscant la forma de facilitar l’oportunitat especialment als afectats per la situació actual.

  • Què he de fer si vull renunciar a la meva estada de mobilitat per al curs 2020/21? 

Ens has d'enviar el Full de Renúncia a la mobilitat degudament omplert i signat per tu i el teu coordinador de mobilitat de la URV.  

  • Tinc assignada una estada de mobilitat per al primer semestre del curs 2020/21 i la universitat de destí encara no m'ha contactat. Què he de fer? 

Has d'informar al Centre Internacional de manera immediata perquè pugui comprovar quin és l'estat de la teva nominació a la universitat de destí. 

En aquestes dates, les universitats de destí estan gestionant les estades de mobilitat previstes per al primer semestre del curs 2020/21. A partir de setembre contactaran amb els estudiants que tenen prevista una estada de mobilitat per al segon semestre del curs 2020/21. 


For URV outgoing staff:

General questions

  • I have a grant to do a mobility STT/STA KA103. Can I do my mobility next year?

If you have a mobility grant for the course 19/20, you can do your mobility until May 31, 2021.

  • I had not started the foreseen mobility yet. What should I do? 

If you have an Erasmus+ grant and you had not started yet your exchange stay (and now it will not be possible to do it), but you had already done some payments  (travel, accommodation, insurance,  etc.), please keep the proofs or receipts of the expenses, in order to submit them in case that there could be some refund, if the Erasmus+ National Agency ("SEPIE") gave the corresponding instructions to the Universities.  (At this moment there are not instructions about it. In case that in the future there were some about it, from the University we would inform you about the procedure to obtain the grants in causes of "force majeure"). 

The reimbursement of these expenses is not guaranteed, even if the expenses of the cancelled exchanges or of the ones that have been performed until now but without the possibility of ending them could be justified as a force majeure. The expenses could not surpass in any case the amount stated in your financial agreement. 

If you want to withdraw to your outgoing mobility, you have to inform the International Center, and submit your formal withdraw.


For URV incoming students:

Current incoming students (a.y. 2019-2020)

  • Will on-site classes be resumed at the URV after the state of emergency is over? 

On April 3, the Rector issued a statement informing that there will be no on-site teaching activities for the rest of the academic year and encouraging professors and students to maintain online activity. 

  • Will classes for my URV subjects continue online or by remote means? 

URV has offered online solutions for every subject during the state of emergency period. Please contact your professors to obtain information and instructions on what method or methods they will be using for the rest of the semester. 

  • I am an international exchange student at URV and I would like to remain here, to finish my exchange stay. Can I do it with the online classes? 

You can follow the online activities of URV. 

Remember to follow the instructions of the authorities (about health issues, restrictions on movement and travels, etc). 

In case you had not done it before, please contact the Embassy or Consulate of your origin country and inform them about your period of stay and situation; in order that they are aware of your circumstances. 

  • I am an international exchange student at URV and I would like to go back to my country. Can I finish my exchange stay and courses from my country, by means of online classes? 

You can follow the online activities of URV. 

If you follow the online classes and you obtain at the end of the semester the evaluation of these subjects, then the whole semester will be considered in exchange, with the corresponding economic consequences related to the economic grant, linked to your stay. 

Please ask your URV coordinator, about the possibilities of online assessment for your subjects: /international/movilidad/en_coordinadores-movilidad.html 

  • What if I decide to cancel my mobility? 

If you decide to cancel your mobility, please send us an email to mobility.in@urv.cat so we can update our records accordingly. 

  • Do I have a deadline to cancel my mobility? 

Yes, if you want to cancel your mobility program at URV, we will need to know it as soon as possible. 

  • I already cancelled my mobility; will I be able to return as a mobility exchange student in the next semester? 

The selection process for next year students will depend on your home University, you must check with your University's international office regarding this possibility. 

  • I am following my classes online at URV, how is my evaluation going to be? 

Your online evaluation will start in May and end in June. It is very likely that most professors will propose online continuous evaluation methods to assess your progress (submission of papers, projects, case studies, problems, etc.), and/or synchronous or oral exams. Please contact your teachers in order to get information you about the final evaluation procedure. 

The possibility of a face-to-face evaluation is set in July and in the extraordinary call (retake) in September. This will depend on the evolution of the COVID-19 emergency. We will keep you updated through this FAQ page. 

  • I am an international exchange student at URV and I would like to go back to my country, but I am not finding any transportation means to do that, what should I do? 

Please contact the Embassy or Consulate of your country, in order to know the options that you have. 

  • If I finish the semester online, when will I receive my transcript? 

The semester is scheduled to end in September, as the resit exams will then be held. Therefore, it is likely that your transcript is prepared and sent to your home university in September. In the event that you finish your studies in June and you have an urgent need to receive the transcript, you can contact your URV academic coordinator /international/movilidad/en_coordinadores-movilidad.html, who will be able to give you more s specific information on the exact date on which the document may be prepared. 

Future incoming students (a.y. 2020-2021)

  • My University has selected me for the exchange program, starting September 2020. Will the COVID-19 crisis affect the mobilities in the next semester? 

It is early now to properly assess or predict the status of the COVID-19 crisis in Catalonia after the Summer. In principle, we are conducting the admission of students as normally, hoping that the academic activity will begin without delay by September 2020. 

  • My University has selected me for the exchange program, starting September 2020. Will I receive my student visa from the Spanish Consulate on time? 

You should check directly with the Spanish Consulate in your country. The situation is always evolving and the student visa procedures could be on hold at this moment. Different countries might present different restrictions or specifications for the visa procedures. 

  • Will I be able to come to URV for the Fall Semester? 

The level of uncertainty caused by the COVID-19 crisis makes it difficult to predict what will be the situation for the 2020 Fall Semester and whether on-site teaching will be resumed. 

While we have released acceptances for the Fall, we are aware that travel restrictions are currently in place in many parts of the world. Hence, for the time being, we are advising students not to make any further financial commitments, including deposits for accommodation (housing), flights, or visas, until further notice. 

  • How do I complete the URV online application if I do not have any health insurance yet?  In the case you have to purchase an insurance, we recommend that you upload a document stating that you commit to submit a health insurance once you receive the official admission and the URV confirms that is going to receive incoming students in the first semester/annual periods. 

Will there be a limited capacity of attendees in the URV classrooms next year? 

Our premise is the safety of our students. For this reason, the number of face-to-face assistants in each classroom will probably be limited, always establishing equality criteria for all the students. As soon as we know more details about these security measures we will inform you through this section of FAQs. 

  • Is it possible that the classes for the next course will be online? 

As we mentioned in the previous question, some classes may have a limited capacity. For this reason, there is the possibility that classes will be partially taught online, in order to guarantee the safety of all our students. However, we still do not have details on how the classes of the next course will be developed. As soon as we get more details about these security measures we will inform you through this section of FAQs. 

  • What will be the academic calendar for the next course? 

Before the COVID-19 crisis, classes were scheduled to start for the first semester in September 2020. However, since some exams have had to be delayed to September, it is likely that the beginning of the academic course will be delayed. Hence, for the time being, we are advising students not to make any further financial commitments, including deposits for accommodation (housing), flights, or visas, until further notice. As soon as we get more details about the academic calendar for next academic year we will inform you through this section of FAQs.


For URV incoming staff:

General questions

  • I am interested to do a STT/STA at URV, when is it safe to travel to Spain/Catalonia so I can do my mobility?

The level of uncertainty caused by the COVID-19 crisis makes it difficult to predict what will be the situation for the next months and when our government will raise the state of alarm.


OFFICIAL INFORMATION

Preguntas Frecuentes (FAQs) sobre las medidas del estado de alarma por la crisis sanitaria de COVID-19 --> https://administracion.gob.es/pag_Home/atencionCiudadana/Estado-de-alarma-crisis-sanitaria/preguntas-frecuentes.html 

Erasmus+ Covid-19 - Mobility Status: https://covid.uni-foundation.eu/