GESTIÓ DE CONVENIS INTERNACIONALS ERASMUS+

What steps must a PDI member follow to open a new Erasmus+ agreement?

1. Negotiate and agree the mobility offer with the other university.
2. Fill the agreement negotiation sheet.
3. Send to the I-Center (mou@urv.cat) the agreement negotiation sheet signed by the promoter and the mobility coordinator.

For more details: Procedure to activate a new Erasmus+ agreement

Who signs the Erasmus+ agreements at the URV?

The Erasmus+ agreements are signed by the vice-rector of Internationalization of the URV.

What are the functions of the agreement promoter in the processing of the signature of an Erasmus+ agreement?

• Establish contact with the university with which you want to start the collaboration within the framework of the Erasmus+ program.
• Negotiate the mobility offer with the other university.
• Fill in the agreement negotiation sheet and sign it digitally.
• Process the signature of the agreement negotiation sheet by the corresponding mobility coordinator.
• Send the Agreement Negotiation Sheet to the I-Center (mou@urv.cat).

What are the functions of the mobility coordinator in the processing of the signature of an Erasmus+ agreement?

• In case of an Erasmus+ agreement promoted by a PDI member of the URV:
  • evaluate the mobility offer proposed in the agreement
  • in the case of a positive assessment, sign the agreement negotiation sheet
• In case of an Erasmus+ agreement proposal received at the I-Center of another university:
  • evaluate the mobility offer proposed in the agreement
  • in the case of a positive assessment, fill in and sign the agreement negotiation sheet nd send it to the I-Center (mou@urv.cat)
  • if you are not interested in starting the proposed collaboration, notify the I-Center (mou@urv.cat)

What are the functions of the I-Center in processing the signing of an Erasmus+ agreement?

• In the case of an Erasmus+ agreement promoted by a PDI member of the URV:
  • register the mobility offer included in the Agreement Negotiation Sheet in the database
  • draw up the Erasmus+ agreement on the basis of the Agreement Negotiation Sheet
  • process the signing of the agreement by the vice-rector of Internationalization
  • send a scanned copy of the agreement signed by the URV to the partner university so that it can process the signature of its institutional representative
  • once the scanned copy of the agreement signed by both parties is received, activate the agreement in the database and register the agreement in the database of institutional agreements of the URV (GREC)
• In the case of an Erasmus+ agreement proposal received at the I-Center of another university: 
  • send the proposal to the corresponding mobility coordinators requesting the Agreement Negotiation Sheet in the case of a positive assessment
  • once you have received the Agreement Negotiation Sheet, follow the same steps as in the previous point

Is it possible to include courses belonging to mobility coordinators / different centers in the same Erasmus+ agreement?

No: each Erasmus+ agreement must include the courses that belong to a single mobility coordinator or to a single center in the case of centers that have a single mobility coordinator for all courses. Otherwise, it is not possible to adequately manage the mobility offer.

What is the Contract Negotiation Sheet?

The agreement negotiation sheet is a form for internal use by the URV that serves as a communication tool between the promoters of the Eramus+ agreements and/or the mobility coordinators, on the one hand, and the I-Center, on the other. Based on the information collected in the form, Erasmus+ agreements can be drawn up from the I-Center. The Agreement Negotiation Sheet must include the following information:

• the name of the promoter and/or the mobility coordinator of the URV
• the contact details of the partner university (in the case of proposals received at the I-Center from a foreign university, the I-Center completes this section)
• the mobility offer data broken down by student and teacher mobility
• the requirements for incoming mobility students (in)
• the requirements for outgoing mobility students (out)

How can you find out the name of the study area / the ISCED code that must be included in the Contract Negotiation Sheet?

The Agreement Negotiation Sheet form itself includes the list of ISCED codes with the names of the study areas.

What are ISCED codes and why are they needed?

ISCED (International Standard Classification of Education) is the standardized classification of educational levels established by UNESCO. It was introduced in 1976 and the most recent is from 2013. The Spanish version is called CINE. These levels are designed to serve as a framework for classifying educational activities and the resulting qualifications into internationally agreed categories. The concepts and definitions of the ISCED/CINE are very basic; therefore, they aim to be internationally valid and to be able to integrate the whole range of education systems.

Is it necessary to have an Erasmus+ agreement to be able to do an Erasmus STA mobility stay (teaching)?

Yes, it is essential to have a bilateral Erasmus+ agreement between both institutions so that Erasmus+ STA grant applicants can benefit from the grant awarded.

Is it necessary to have an Erasmus+ agreement to be able to do an Erasmus STT mobility stay (training)?

No, as of the 2012-13 academic year, the European Commission allows Erasmus STT mobility stays without having any bilateral agreement between the university of origin and the institution of destination.