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Extension of the thesis submission deadline

  • DESCRIPTION: This is the procedure that must be followed by those doctoral students who believe that they will not be able to deposit their thesis before the stipulated deadline:
    • 3 years from the date of registering on the programme for full-time doctoral students.
    • 5 years from the date of registering on the programme for part-time doctoral students, or students who have been registered on a part-time basis for at least one academic year before the extensions.

Application procedure


The doctoral student, once registered, or an authorised person, on presentation of identification.


Via the online administrative procedures on the URV's intranet.

If doctoral students cannot carry out procedures online, they can present the application in person at the URV's General Registry or at any of its auxiliary registries.


At any time during the academic year, but no later than three months before the deadline for depositing the doctoral thesis. Doctoral students can check when this deadline is in the SAD.


Students must present:

An application sent to the President of the Academic Committee of the doctoral programme.




  • The duration of the first extension is:
    • Full-time doctoral students:
      • 1 additional year
    • Part-time doctoral students:
      • 2 additional years
  • The duration of the second extension after the first extension has been exhausted, and independently of the full-or part-time status, will be one additional year.

The Campus/School Secretariat will send the application to the corresponding Academic Committee.


Resolution of the application


The Academic Committee of the doctoral programme.


When it will be required. Whatever the case may be, before the deadline for depositing the thesis.


  • The academic committee must first request the approval of the thesis supervisor, evaluate the application and, if it is valid, accept it by digitally signing the document and sending it to the Campus/School Secretariat.
  • The Campus/School secretariat shall update the student's file and forward the corresponding resolution by electronic notification to the interested party. Send a copy of this resolution to the Doctoral School and the Secretary’s office of the corresponding department.


  • If doctoral students do not deposit their thesis before the stipulated deadline, it is assumed that he or she is permanently withdrawing from the programme. If they wish to continue with their doctoral studies, they must register on another programme before the stipulated deadline.
  • Doctoral students may ask for a change from full time to part time status during the first extension period, unless they are the beneficiaries of grants that require them to study full time. The change will come into effect during the period in which it is requested. Therefore:
    • If the change from full time to part time is requested during the first extension period, this will be for two years, but the period before the extension will not be recalculated, which will continue to be three years.
    • Students cannot apply for a change from full-time to part-time during the second extension, because it has no effect on the calculation of duration.
  • Doctoral students must maintain their administrative relationship with the URV by registering annually up until the moment when they deposit and defend their doctoral thesis.