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Duration of study programme: Temporary leave of absence for illness or pregnancy / maternity or paternity

  • DESCRIPTION: This is the procedure that must be followed by all those doctoral students enrolled on a doctoral programme, who have to interrupt their doctoral studies because of illness or pregnancy and/or maternity or paternity

Application procedure


The interested party or the authorized person on presentation of the necessary identification.


Via the online administrative procedures on the URV's intranet.

If doctoral students cannot carry out procedures online, they can present the application in person at the URV's General Registry or at any of its auxiliary registries.


At any time during the academic year, as long as the doctoral student is enrolled.

The secretariat of the campus/faculty/school will confirm that the authorization by the thesis supervisor that the doctoral student has included in the application is correct.


Students must present:

  • An application form addressed to the corresponding secretariat for academic management.
  • For leaves of absence for illness or pregnancy: Medical certificate stating the date of the beginning of the leave of absence and the possible date of return.
  • For leaves of absence for maternity or paternity: Official document stating the date of birth of the child.




  • Period: The student may remain in this situation for the period of the leave of absence for illness or the corresponding time for pregnancy before the birth of the child, and the time permitted for maternity or paternity leave.
  • During the period that the students are in this situation:
    • They must register. If they do not do so, they will be permanently suspended from the doctoral programme.
    • The calculation of the duration of the study programme is interrupted.
    • Students can take exams during a leave of absence and the evaluation criteria will be adapted to take the situation into account. Despite the adaptation of the evaluation criteria, if students do not attend the exams they will be given the grade of Not present for temporary leave of absence

Resolution of the application


The corresponding secretariat for academic management


In a maximum of 5 days.


The campus/faculty/school secretariat shall update the student's file and forward the corresponding resolution by electronic notification to the interested party. Send a copy of this resolution to the Postgraduate and Doctoral School and to the Secretary’s office of the corresponding department.


Authorized leaves of absence will not be taken into account when calculating the duration of a student's doctoral programme.