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URV

Temporary Leave of Absence: Voluntary for personal reasons

  • DESCRIPTION: This is the procedure that must be followed by all those doctoral students enrolled on a doctoral programme, who wish to interrupt their doctoral studies for personal reasons.

Application procedure

Who

The interested party or the authorized person on presentation of the necessary identification.

Where

Via the online administrative procedures on the URV's intranet.

Students who are unable to make the application online may present the application at the auxiliary registry corresponding to the Campus Secretariat/Secretary's Office of the Faculty/School where the student is studying/has studied (if students are entitled to any exemption, they must also present the necessary documentation that demonstrates this entitlement, e.g. large family certificate, etc.).

When

At any time, as long as the student is enrolled. If the application is submitted before the beginning of the registration period (15 September) and it lasts one year, the student is not required to register for the following academic year. At the end of the period, the student will apply to return to their studies.

How

Students must present:

  • An application addressed to the doctoral programme coordinator.
  • A written explanation giving the reasons for the application for the leave of absence.

Cost

None

Observations

  • Maximum period: 1 year
  • Extendable for: 1 additional year
  • During the period that the student is in this situation:
    • Students must complete their registration unless they make the application before 15 September and the leave of absence is for one year. If they do not complete the registration process, it will be assumed that they are withdrawing from the programme permanently.
    • The date on which the student must deposit their thesis will be recalculated, but this will not occur until they resume their studies.
    • Should the leave of absence coincide with the period of exams, the qualification will be: Not present due to leave of absence.
  • The secretariat of the campus/faculty/school will confirm that the authorization by the thesis supervisor that the doctoral student has included in the application is correct.

Resolution of the application

Who

The academic committee of the doctoral programme.

When

When the academic committee meets, usually between the 15th and 20th of every month.

How

The academic committee, via the secretary's office of the department, will inform the campus/faculty/school secretariat by sending the original resolution, which will be put in the doctoral student's file.

The campus/faculty/school secretariat shall update the student's file and forward the corresponding resolution by email to the interested party, to corresponding department and UDR.

Observations

Authorized leaves of absence will not be taken into account when calculating the duration of a student's doctoral programme..