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Doctoral Management Processes - Management of Administratives Procedures

Withdrawing from a doctoral programme

  • ITEM: it is the procedure to follow for those students registered in a doctoral programme want to leave definitively their studies.
Application procedure


The doctoral student or the duly authorized person on presentation of the necessary identification.


At the General Registry of the Universitat Rovira i Virgili or at any of its auxiliary registries, addressed to the secretary's office of the department to which the doctoral programme coordinator is affiliated

When: From 15 September 2015 to 31 January 2016.

By presenting the following:

  • Application form addressed to the doctoral programme's coordinator.
  • Justification of the reasons of presenting the application.

Besides submitting the application form of withdrawing the doctoral programme by the doctoral student, there are other situations that result as withdrawal:

  • Having exceeded the continuity limits, as well as the extensions, if it was the case.
  • The denied of authorization of extension by the academic committee.
  • If in the end of the first registration deadline, it has not been formalized and it has not been request a temporary leave.
  • Non-presenting the Research planning within the specific deadline, or if it has not been positively qualified after the 2nd assessment.

Resolution of the application


The academic committee of the doctoral programme.


When the academic committee meets, usually from 15th to 20th of every month, October to February.



  • The academic committee informs the EPD by presenting it with the original document in which the resolution was passed
  • The EPD updates the data in the system and sends a copy of the document in which the resolution was passed to the interested party, to the thesis tutor and/or the thesis supervisor and to the academic committee
  • The EPD keeps the original in the student record.

The leaving or withdrawing results on the non-continuity in the programme and the closure of the doctoral student's transcript for the registered programme.

However, the interested party can apply for the entry and admission to another doctoral programme.