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Doctoral Management - Administrative procedures

Temporary leave of absence from the doctoral programme

  • ITEM: This procedure allows doctoral students to request a temporary leave of absence from their studies.
Application procedure

The doctoral student or the duly authorized person on presentation of the necessary identification.

Where At the General Registry of the Universitat Rovira i Virgili or at any of its auxiliary registries, addressed to the secretary's office of the department to which the doctoral programme coordinator is affiliated
When Before the expiry of the official registration period (30 September).
How Students must present:
  • An application form addressed to the doctoral programme coordinator.
  • A written explanation giving the reasons for the application for the leave of absence.
Cost None
  • Maximum period: 1 year
  • Extendable for: 1 additional year

Resolution of the application
Who The academic committee of the doctoral programme.

At the latest, two months after submitting the application.



  • The academic committee informs the EPD by presenting it with the original document in which the resolution was passed
  • The EPD updates the data in the system and sends a copy of the document in which the resolution was passed to the interested party, to the thesis tutor and/or the thesis supervisor and to the academic committee
  • The EPD keeps the original in the student record.
Observations Authorized leaves of absence will not be taken into account when calculating the duration of a student's doctoral programme.