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Legalizations of academic documents issued by URV: RECOGNITION of SIGNATURES

  • ITEM: The legalization of original academic documents for use abroad is process that follows international guidelines. In the first phase of the process, the competent Spanish authorities, in this case the Ministry of Education, Culture and Sport, must recognize the signature.
    Other phases involve the Ministry of Justice and the Ministry of Foreign Affairs, the latter being the authority that formalizes the legalization.
    The academic administration documents issued by the URV that can be legalized are specified, as are the signatures that are to be recognized by the Ministry of Education, Culture and Sport.

Verification of signatures on documents issued by the URV 

Who

The interested party or the authorized

What

The Ministry for Education, Culture and Sport may recognize signatures on, according to the organization of the URV, the following academic documents:

  • University degree certificates.

    Signed by:

    - The rector (printed on the certificate)
    - The head of the Academic Management Service, or the head of the Teaching Area (handwritten)
    - The interested party  (handwritten)

  • Provisional degree certificates. 

    The certificate may not be signed by a different individual p.p. (per procurationem), by authorisation, in someone's absence or for any other reason.

    The Ministry accepts that they may be signed by someone different from the rector.

    If the rector delegates the competence to sign the certificate to another individual, the delegation of competence must state that it is via a resolution of the rector and must specify the date of the resolution, the authority under which the delegated individual is signing, the position of the delegated individual and, underneath the delegated individual's signature, the full name of the delegated individual.

    This document is valid for one year. This period of validity must be stated on the document.

    Signed:

    - The Head of the of the Academic Records and Certificates Section, Head of the Secretariat (handwritten) or coordinator.

  • European supplement of the certificate.

    Signed by:

    - The General Secretary (printed on the supplement)
    - The head of the Secretary's  Office of the faculty/school (handwritten)

  • Diploma of Advanced Studies (DEA)

    Signed by:

    - The rector (printed on the certificate)
    - The head of the Academic Management Service, or the head of the Teaching Area (handwritten)
    - The interested party (handwritten)

  • Personal academic transcripts leading to an official qualification (document that certifies the subjects, credits and grades).

    Signed by:

    - The head of the Academic Records and Certificates Section or
    - The head of the Secretary's Office (handwritten)

  • Certificates from centres affiliated to a public university.

    These certificates must be approved by means of the handwritten signature of the rector, vice-rector or general secretary. It is this signature that will be recognized.

    Signed by:

    - The Head of the affiliated Centre, provided that the Ministry has their signature in its database. If not, the certificates must contain the signed (handwritten) approval of the rector, vice-rector or general secretary, whose signature will be the one that is recognised.

  • Provisional certificates from centres affiliated to a public university.

    These certificates may not be signed by a third party by order, delegation or due to absence. If a third party is invested with the competences to sign the certificate, the certificate must state the name of this authority, and must state the position held by the signatory and must show the name and surnames of the signatory under the signature.

    Signed by:

    - The head of the faculty/school (handwritten)

How

By checking:

  • that the URV-issued document to be legalized contains the required signatures.
  • It complies with requirements for submission:
    • The document must be original.
    • Academic or supplementary certificates must bear the handwritten signature, position and full name of the signatory. They may not be signed by a different individual p.p. (per procurationem), by authorisation, in someone's absence or for any other reason.
    • There must be written, signed and stamped version entirely in Spanish.
    • All pages must be stamped.

When

At the student's request.

Where

Depending on whether the country where the document is to be used is a signatory of the Hague convention or not, the interested person must go in person to:

CONVENI DE L'HAIA NO CONVENI DE L'HAIA
1. Ministeri d'Educació (Ministry of Education)

Delegació del Govern a Catalunya:
Alta Inspecció d'Educació
C/Bergara, 12 - 5º
08071 Barcelona
Telèfon: 93 520 96 03
1. Ministeri d'Educació (Ministry of Education)

Delegació del Govern a Catalunya:
Alta Inspecció d'Educació
C/Bergara, 12 - 5º
08071 Barcelona
Telèfon: 93 520 96 03
2. Ministeri de Justícia (Ministry of Justice)

- Gerència Territorial de Justícia
Administració i Registre General
C/Caballero, 52-56 
08014 Barcelona
Telèfon: 93 349 41 80

- Tribunal Superior de Justícia
Av.Lluís Companys, 14-16
08018 Barcelona
Telèfon: 93 486 61 83
2. Ministeri d'Assumptes Exteriors i Cooperació (Ministry of Foreign Affairs and Cooperation)

Secció de legalitzacions
C/Juan de Mena, 4
28014 Madrid
Telèfon: 91 379 17 00
http://citaprevia.maec.es/citaprevia

3. Representació diplomàtica o consular a Espanya del país on hagi de tenir efecte el document.

Cost

This service is free of charge.

Observations

The following documents will not be legalized:

  • Documents confirming payment of fees.

  • University-specific qualifications and their certificates.

  • Certificate demonstrating that the holder has passed the university's general test.

  • Certificates relating to any aspect of the academic life of the student (registration, grants, awards, cultural exchanges, extraordinary prizes).
  • Course programmes and curricula.

  • University entrance exam results.

Non-official academic documents will be legalized via notary. Official documents may also be legalized via notary.
For further information, go to: legalizacion(ELIMINAR)@educacion.es