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Legalizations of academic documents issued by URV: RECOGNITION of SIGNATURES

  • ITEM: The legalization of original academic documents for use abroad is process that follows international guidelines. In the first phase of the process, the competent Spanish authorities, in this case the Ministry of Education, Culture and Sport, must recognize the signature.
    Other phases involve the Ministry of Justice and the Ministry of Foreign Affairs, the latter being the authority that formalizes the legalization.
    The academic administration documents issued by the URV that can be legalized are specified, as are the signatures that are to be recognized by the Ministry of Education, Culture and Sport.

Verification of signatures on documents issued by the URV 

Who

The interested party or the authorized person on presentation of the necessary identification.

What

The Ministry for Education, Culture and Sport may recognize signatures on, according to the organization of the URV, the following academic documents:

  • University degree certificates.
    Signed by: - The rector (printed on the      certificate)
                     - The head of the Academic Management Service, or the head of the Teaching Area (handwritten)
                     - The interested party  (handwritten)

  • Provisional degree certificates. Certificates may not be signed by a third party by order, delegation or due to absence.
    If a third party is invested with the competences to sign the certificate, the certificate must state the name of this authority, and must state the position held by the signatory and must show the name and surnames of the signatory under the signature.
    Signed by: -The dean or director of the faculty or school (handwritten).

  • European supplement of the certificate.
    Signed by: -The General Secretary (printed on the supplement)
                   -The head of the Secretary's  Office of the faculty/school (handwritten)

  • Diploma of Advanced Studies (DEA)
    Signed by: -The rector (printed on the certificate)
                   -The head of the Academic Management Service, or the head of the Teaching Area (handwritten)
                   -The interested party (handwritten)

  • Personal academic transcripts leading to an official qualification (document that certifies the subjects, credits and grades).
    Signed by: -The secretary of the faculty/school (handwritten)
                    -The head of the Secretary's Office of the faculty/school (handwritten)

  • Certificates from centres affiliated to a public university. These certificates must be approved by means of the handwritten signature of the rector, vice-rector or general secretary. It is this signature that will be recognized.
    Signed by: -The secretary of the university (handwritten)
                    -The secretary the faculty/school (handwritten)
                    -The head of the faculty/school (handwritten)

  • Provisional certificates from centres affiliated to a public university. These certificates may not be signed by a third party by order, delegation or due to absence. If a third party is invested with the competences to sign the certificate, the certificate must state the name of this authority, and must state the position held by the signatory and must show the name and surnames of the signatory under the signature.
    Signed by: -The rector (handwritten) or
                    -The general secretary of the university (handwritten)

How

By checking that the URV-issued document to be legalized contains the required signatures.

When

At the student's request.

Where

The first phase of the legalization of documents is carried out through the Legalizations Unit of the Ministry of Education, Culture and Sport.
http://www.mecd.gob.es/servicios-al-ciudadano-mecd/catalogo/educacion/gestion-titulos/estudios-universitarios/titulos-espanoles/998721.html

Observations

The following documents will not be legalized:

  • Receipt that demonstrates payment of the fees for the issuance of a certificate.

  • University specific degree certificates.

  • Certificate demonstrating that the holder has passed the university's general test.

  • Personal certificates of studies leading to the awarding of a doctoral degree which only state the grade awarded to the thesis.

  • Certificates the only refer to certain aspects of the student's academic life (registration forms, grants, bursaries, cultural exchanges, special prizes).

  • Faculty/school certificates.

Non-official academic documents will be legalized via notary. Official documents may also be legalized via notary.
For further information, go to: legalizacion(ELIMINAR)@educacion.es